Ref ID: 01430-0011660678
Classification: Administrative Assistant
Compensation: $16.00 to $17.00 hourly
OfficeTeam is seeking an Administrative Assistant for a temporary to hire position on the Northwest side of Indianapolis. This position will start ASAP for the right candidate!
Job responsibilities include:
Answer incoming calls with professionalism and poise. Take accurate and detailed messages or direct calls accordingly.
On rotation schedule for answering main switchboard between specific hours.
Greets clients and prospective clients in a friendly, positive, and sincere manner, making them feel comfortable when they visit the office, notify the employee they are visiting to their arrival.
Enter information into computer - such as time sheets, job files, purchase orders, log sheets, or other related paperwork.
Will be backup for Administrative Assistant and calculate payroll information, checking for accuracy; and distribute information to appropriate personnel; accounting/book keeping duties such as coding invoices and/or Expense Reports, receive on purchase orders, printing, reviewing, and distributing, etc.
May prepare, review and/or update daily, weekly and monthly reports as required; maintains various records and logs in Peoplesoft system.
Receive letters, packages etc. and notify sender of its acceptance and location. Prepare outgoing mail by drafting correspondence, securing parcels etc.
May contact vendors for pricing, ordering and maintaining needed supplies, in the purchase order process.
Files, makes copies, scan paperwork, operates calculator, facsimile, and/or other office equipment.
Follow office workflow procedures to ensure maximum efficiency.