The Polis Center is an applied research unit at IUPUI committed to linking university and community knowledge. By combining data and information technologies effectively across a variety of domains, we support research and analysis for better decision-making and to help improve policy and practice for the greater good of communities in Indiana. From inception, The Polis Center has been guided by core values that include: making a difference, collaboration, developing creative solutions to real-world problems, accountability, integrity, respect, and stewardship.
The Administrative Secretary provides administrative support to the Executive Director, as well as general administrative duties including: scheduling meetings and conference/Skype/Zoom calls, maintain meeting calendars, monitoring department email account, updating Polis contacts in Outlook, formatting and preparing reports and presentations, supporting committees, transcribing meeting minutes, clerical tasks associated with maintaining project files, ordering office supplies, coordinating hospitality, handling mail and deliveries, and other clerical tasks as needed.
Provides receptionist duties including: greeting and directing guests, handling parking passes, and answering department phone. Assists with administrative tasks for training and continuing education events: processing registrations, preparing class rosters, and posting training classes to the website. Assists with travel arrangements and reimbursements using university systems. Assists business manager and financial assistant as needed.
High school diploma or GED and three years of relevant experience.
Proficient use of MS Office (Word, PowerPoint, Excel, Access) and MS Outlook. Detail-oriented, good at problem solving, and strong communication skills. A self-starter with the ability to multi-task.
Some college. Administrative experience. Experience with IU's Buy.IU and Chrome River systems.
Working Conditions / Demands
Remaining stationary for long periods of time, typing, filing, reading, attendance, writing, good communication skills, and the ability to move boxes of paper.
Equipment utilized: personal or laptop computer, copy machine, telephone, and fax machine.
535 West Michigan Street
Indianapolis, Indiana 46202
Must be able to work between the hours of 8:00 AM - 5:00 PM, M-F.
Salary Plan: CL
Salary Grade: 05
Job Function: General Admin
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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