Administrative Support Specialist

Indiana University
Published
November 7, 2020
Location
Indianapolis, IN
Category
Job Type

Description

Department

OBSTETRICS AND GYNECOLOGY (IN-OBGY-IUINA)

Job Summary

Serve as the central contact point and oversee all activities for the assigned division. Serve as liaison between faculty and students, point person for all faculty questions and concerns, coordinate requests and office issues. Provide administrative support to all faculty providers in the division. Assist with administrative tasks such as division staff vacation and clinic tracking; maintain faculty files including license and certification details; perform other related tasks. Manage schedule coordination for all division faculty and maintain individual faculty calendars; schedule appointments, block clinical time on Outlook calendars, and resolve scheduling conflicts. Coordinate travel arrangements, process reimbursements for travel and other allowable expenditures, schedule all travel for division faculty, create and provide trip itineraries. Coordinate meetings by reserving meeting rooms, determining and preparing materials needed for meetings, teaching events and other presentations.

Required Qualifications

High school diploma or GED and two years of related experience.

Good organizational skills. Computer skills and familiarity with MS Office. Excellent communication skills.

Job Classification

Salary Plan: CL

Salary Grade: 07

FLSA: Nonexempt

Job Function: General Admin

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [Click Here to Email Your Resumé] or by visiting IUPD.

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