Clinical Education Program Assistant

Indiana University
September 11, 2020
Indianapolis, IN
Job Type




Job Summary

Oversees and directs all administrative functions related to the clinical education program in the Department of Physician Assistant Studies. Assists the Clinical Education Director in managing clinical assignments and all aspects of the clinical rotation cycle. Coordinates and develops communication, relationships, and contracts with clinical sites, their designated preceptors, and site administrative staff. Serves as lead representative of the clinical education program to preceptors, clinical sites, and other program affiliates.

Organizes and leads clinical meetings with students to communicate information, conduct standards, and documentation requirements related to each rotation, while helping to identify potential issues and proactively exploring probable solutions.

Supervises and directs temporary hourly and work study employees in data entry tasks and recordkeeping related to clinical rotations and site information. Advises these employees on appropriate data management processes, in accordance with accreditation standards. Implements and directs these processes to ensure the data transfer to MedHub is accurate and precise at all times. Communicates standards for creating and maintaining organized clinical files, and continuously ensures the effectiveness of such standards.

Independently manages the MedHub program to maintain a number of evaluations for each student's clinical rotations throughout the year. Analyzes and compares rotation schedules in relation to submitted evaluations. Monitors evaluation completion by all site preceptors and works with clinical sites to ensure 100% evaluation completion.

Proactively manages course schedules and improvises solutions, such that unforeseen changes or circumstances can be quickly addressed. Communicates effectively with all stakeholders related to the course scheduling process, to ensure changes are enacted seamlessly and without disturbing the clinical rotation process. Manages surgery training schedule and effectively communicates monthly EOR schedule to appropriate stakeholders.

Required Qualifications

High school diploma or GED and three years of related administrative and records management experience.

High-level of initiative, accuracy, resourcefulness, ethics, dependability and accountability. Motivated self-starter with broad problem-solving experience, attention to detail, and well-established ability to work independently and collaboratively. Strong ability to be flexible and adapt to a rapidly-changing, fast-packed environment. Strong computer proficiency. Strong customer service and communication skills.

Preferred Qualifications

Associate's or Bachelor's degree. Previous university or clinical administrative experience.

Working Conditions / Demands

Physical ability to work 40 hours per week. Ability to sit and/or stand for extended periods of time. Extended periods of time at a computer workstation (sitting, keyboarding, and viewing output on a monitor). Communication with co-workers and collaborators; both in person and by phone.

Work Location

IUPUI Campus

Indianapolis, Indiana

Job Classification

Salary Plan: CL

Salary Grade: 07

FLSA: Nonexempt

Job Function: General Admin

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [Click Here to Email Your Resumé] or by visiting IUPD.

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