Executive Assistant, Assistant to the Dean

Indiana University
October 9, 2019
Indianapolis, IN
Job Type


Special Instructions Summary

All candidates that reach the second interview round will be required to take two clerical skills tests.



Department Information

The Richard M. Fairbanks School of Public Health was formally created in 2012 and was named in recognition of a transformative gift by the Richard M. Fairbanks Foundation. With strong connections to the IU School of Medicine and other health science schools on the IUPUI campus, the School of Public Health is poised to be a catalyst to help build a collaborative approach to improved public health in Indiana. The School of Public Health currently serves more than 600 students, employs over 20 full-time staff and is home to over 50 full-time faculty within the departments of Epidemiology, Social and Behavioral Sciences, Health Policy and Management, Environmental Health, and Biostatistics. To find out more about the school visit: https://fsph.iupui.edu/

Job Summary

This position provides complex and comprehensive executive level support to the Dean of the Fairbanks School of Public Health. This is a school level position that also acts as Office Manager, providing oversight and coordination for all other administrative support personnel within the Dean’s office and the Departments. The position serves as the primary point of contact for Dean’s Office matters and serves as a liaison between the Dean and the departments within the School

Required Qualifications

Bachelor's degree and some related experience; OR Associate's degree and three years of experience.

Combinations of education and related experience may be considered.

Extensive desktop computer experience, including a working knowledge of Microsoft tools. Proficiency using word processing, spreadsheet and presentation programs required. Knowledge of basic math skills. Basic navigation in web/internet based applications required. Strong interpersonal and communication skills with excellent customer service and an ability to communicate across different levels of constituents. Strong editing and proofreading skills. Exceptional organizational skills and detail oriented. Ability to handle multiple demands and shifting priorities. Ability to take initiative in problem solving. Able to work autonomously with little oversight. Demonstrated experience in project management. Ability to maintain confidentiality.

Preferred Qualifications

College degree. Five years of experience with progressive responsibility in an administrative setting. Administrative experience at a senior level with management / supervisory experience. Experience in an academic setting. Knowledge of Indiana University Administrative Systems (time keeping, ordering, bill paying, data extraction, etc.), university policies and procedures.

Working Conditions / Demands

Ability to use a computer for several hours a day. Ability to use a photocopier. Ability to travel to meetings, on campus and off campus within the Indianapolis area, which may include setting up tables/chairs and transporting supplies. 

Work Location

Indianapolis, Indiana

Job Classification

Salary Plan: CL

Salary Grade: 08

FLSA: Nonexempt

Posting Disclaimer

This posting is scheduled to close at 12:01am EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but it will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [Click Here to Email Your Resumé] or by visiting IUPD.

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