Human Resources Coordinator

Indiana University
April 8, 2021
Indianapolis, IN
Job Type




Department Information

The Herman B Wells Center for Pediatric Research conducts basic science and translational research within the Department of Pediatrics at Indiana University School of Medicine. The Wells Center houses more than 200 faculty investigators, staff, and trainees seeking answers to the most pressing questions related to childhood illness.

With the collaboration between scientists and physicians, the center aims to increase knowledge of causes and mechanisms of serious pediatric diseases. Our goal is to develop innovative approaches to the diagnosis and treatment of sick children in Indiana and beyond.

Job Summary

The Herman B Wells Center for Pediatric Research within the Department of Pediatrics at Indiana University School of Medicine is seeking a Human Resources Coordinator. This position is responsible for supporting the human resource mission and functions for the Wells Center. This position will be tasked with handling the full life cycle of employment for our Center faculty and staff, visa processes, onboarding for staff positions, and assisting with the performance management process.

In addition, the HR Coordinator will perform a wide range of high-level support to the Human Resources (HR) area. Acts as the liaison between the HR team, employees, departments, and external customers ensuring smooth communication and prompt resolution of all queries. May support any of the functional areas like Employee Relations, Benefits, Organizational Development, Talent Acquisition Operations. Performs a combination of routine and non-routine administrative HR work. Position may perform some level of emerging exempt individual HR responsibilities.

Fundamental Responsibilities:

  • Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absences.
  • Researches and analyzes HR related topics to help assist in resolving issues and/or creating solutions.
  • Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
  • Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees, and/or retirees on a variety of HR issues.
  • Provides administrative and related support to other HR staff.
  • Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
  • Maintains high standards of confidentiality of all employee records and documents.
  • Manages the pre-boarding and onboarding processes of new faculty and staff members. This includes creating and updating job descriptions, posting positions, overseeing interview process with faculty/ staff, and onboarding selected candidate. Initiates 1-9s, background checks, visa-related paperwork (Prepare visa documents for foreign national employees to include new visa and renewals for J1, H1B and PERM process), employment verification and reference checks.
  • Supports the Director and Administrator of the Wells Center in triaging employee relations issues. Collaborates with the HR Manager, Department of Pediatrics regarding evaluation of employee performance, corrective actions, and effective problem resolution. Consults with all levels of employees regarding policies and procedures in order to achieve the goals and objectives of the department. Facilitates communication among employees and management. Guides managers and employees on problem solving, dispute resolution, and compliance. Maintains awareness of legal implications and laws governing employee relations.
  • Assists supervisors and faculty with the performance management process. Assists with updating job descriptions, providing information and guidance, resolving problems related to position classification issues, and provide comparable position data. Monitors and tracks the annual performance review process in the Center, and assists with incorporating development tools and opportunities for the staff.

Required Qualifications

High school diploma or GED and three years of HR related experience.

Combinations of education and related experience may be considered.

Advanced experience with Microsoft Office Suite products. Demonstrated customer service skills. Effective interpersonal skills. Ability to simultaneously handle multiple priorities. Friendly and service-oriented. Highly thorough and dependable. Demonstrated written communication skills. Experience utilizing HRIS systems. Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion.

Preferred Qualifications

Bachelor's degree in Human Resources, Psychology, Business, or related field and two years of experience in human resources in a college or university setting dealing with academic or staff hires. SHRM-CP/SCP or SPHR/PHR certification.

Work Location

Indianapolis, Indiana

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP
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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

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