Human Resources Specialist

The U.S. Probation Office for the Southern District of Indiana
September 6, 2019
Acton, IN
Job Type


The U.S. Probation Office for the Southern District of Indiana is accepting applications for the position of Human Resources Specialist to perform and coordinate administrative, technical, and professional work related to human resources programs for the Probation Office. This includes ensuring compliance with the appropriate guidelines, policies, and approved internal controls. The incumbent reports to the Chief Probation Officer.


A part of the United States District Court, the United States Probation Office for the Southern District of Indiana assists the Court in both probation and pretrial functions through investigating and supervising individuals charged with or convicted of federal crimes. The Probation Office provides coverage for 60 counties in Southern Indiana. In addition to the headquarters office in Indianapolis, divisional offices are located in Bloomington, Evansville, New Albany, Noblesville, and Terre Haute.


The United States Probation Office is part of the Judicial Branch of the Federal government and operates as an independent excepted service agency. Although not part of the civil service, staff of the Judicial Branch are eligible for civil service health, life, and retirement benefits. This position is classified and paid under a broad-banded system which combines General Schedule (GS) grades and pay.


Responsibilities include, but are not limited to:
 Implement and administer human resources policies, procedures, and standards. Research, draft, and recommend human resources policies for the court unit. Provide information and guidance to executives, supervisors, and court staff on human resources matters, procedures, and practices.
 Develop and maintain all recruitment related records, including position announcements, interview information and applicant demographic statistics, and recruitment files. Determine and use best methods to source applicants. Process recruitment requests; including, prepare notice of vacancy, review and rank applications and facilitate interviews and testing.
 Coordinate and conduct new-hire orientation for new employees to include a review of payroll information, personnel policies and procedures, and benefit options.
 Assist and advise new and existing employees on payroll and benefit related matters and ensure requested actions meet applicable policies and requirements. Assist with organizing and conducting annual benefits open season fair.
 Track and process a variety of personnel and payroll actions such as appointments, promotions, separations, terminations, within-grade increases, temporary pay adjustments, and changes to employee benefits. Monitor and ensure all staffing and payroll actions are processed in a timely and correct manner.
 Serve as the official timekeeper for the court unit. This includes monitoring and processing employees' time and attendance related records and ensuring that transactions and records adhere to appropriate rules and regulations.
 Assists in the administration of EEO/EDR programs. Maintain related records and prepare and submits Fair Employment Practices Report and Telework reports. Assist with grievance and adverse action procedures.
 Oversee updates to Personnel Manual under the direction of the Chief Probation Officer. Monitor Employee Recognition Program and prepare and track awards. Maintain performance appraisal system, advising and assisting supervisors as needed.
 Oversee background check and fingerprinting program by initiating required procedures, completing and filing necessary forms, tracking and reporting results, and developing and maintaining record keeping systems.
 Develop, coordinate, and facilitate training for new and existing employees on a wide variety of human resources related automated systems. Administer assigned systems. Develop and manage the integration process of new systems into local processes. Develop and maintain the content for the human resources section of the court unit's Intranet website.
 Coordinate issuance and disposition of officer and assistant credentials and badges, and employee access cards and maintain appropriate records. Establish and maintain a wide variety of personnel related records, including individual personnel files and records, in accordance with the relevant record retention guidelines.
 Performs other duties as may be assigned.


To qualify, an applicant must have a high school diploma or equivalent as well as two years of specialized experience, including at least one year equivalent to work at CL-25. Specialized experience is progressively responsible experience in at least one but preferably two or more functional areas of human resources management and administration (classification, staffing, training, employee relations, etc.) that provided knowledge of the rules, regulations, terminology, etc. of the area of human resources administration.


A Bachelor's Degree in a field of academic study such has human resources or a related field; or any combination of formal training and experience in the field of Human Resources, equivalent to four years or more. Federal human resources experience is a plus. Excellent computer knowledge, with experience in the Windows operating environment, word processing, and database applications, and the ability to type a high volume of material accurately. Ability to communicate orally and in writing with a diverse range of individuals. Ability to organize, oversee, and complete multiple projects simultaneously, and with limited supervision. Detail oriented with strong organizational skills. Dependable, with a commitment to regular attendance and the ability to work beyond traditional office hours. The incumbent must exercise sound judgment, maintain confidences, work harmoniously with others, foster high ethical standards, and demonstrate integrity in meeting the office=s vision, mission and goals.


This is a high-sensitive position within the Judiciary. Prior to appointment, the selected candidate will undergo a local background investigation. Appointment to the position will be provisional and contingent on the successful completion of a five-year national background investigation. Updates to the investigation will be required every five years.


Interested applicants should submit a cover letter, completed application (AO-78) and a resume by e-mail or mail. By e-mail to: [Click Here to Email Your Resumé]. PDF format is preferred, but Word documents will be accepted. The subject line for e-mail submissions should have the applicant's name and Human Resources Specialist (#19-08). Mailed applications should be addressed to: Personnel - CONFIDENTIAL (#19-08), U.S. Probation Office, 101 U.S. Courthouse, 46 East Ohio Street, Indianapolis, IN 46204. The letter should address the your experience relative to the position of Human Resources Specialist, why you would like to serve in this capacity in the Southern District of Indiana, and how your selection would benefit the district. Applications may be obtained from: Applications that are incomplete, faxed, or do not conform to the above instructions will not be considered. To ensure consideration, completed application materials must be received or postmarked by September 20, 2019.


Applicants must be United States citizens or eligible to work in the United States. Submission of false or fraudulent information on or attached to an application may be grounds for nonselection, withdrawal of an offer of employment, or dismissal after being employed. All information is subject to verification. Applications and enclosures will not be returned. The most suitable applicants will be invited to participate in an interview and testing at their own expense. Travel and relocation expenses will not be paid. Due to the volume of applications received, the Probation Office may only be able to communicate with those individuals who will be tested or interviewed. The Probation Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement, either of which may occur without prior written notice. This office provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and interviewing process, please notify the local human resources representative. The decision on granting reasonable accommodations will be made on a case by case basis. Employees of the U.S. Probation Office are Excepted Service and are required to adhere to a Code of Conduct which will be made available for review by applicants upon request. Employment with the U.S. Probation Office is Aat will@ and is subject to termination by the appointing authority. This position is subject to mandatory electronic deposit of salary payment.

The Southern District of Indiana is an Equal Opportunity Employer

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