Maintenance Planner & Scheduler (Technical Planner)- Life Sciences

July 1, 2020
Indianapolis, IN
Job Type


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Responsible for preparing and planning work order materials for our technical workforce prior to scheduling and execution. The role is responsible for the efficient and effective planning of all maintenance work orders to maximize technician productivity and minimize customer business interruptions. Maintenance work orders include, but are not limited to, safety requirements, parts/materials, specialty tools and equipment, job plan/tasking and required labor/resources. The responsibilities begin on receipt of an approved work order and are completed when a Job Package is delivered to the Team Leader

Support Development Facilities Services Engineers as a resource to address equipment failures and implement process improvements. This includes interfacing with Maintenance, Pilot Plant Operations, and Quality to address Equipment and Utilities requirements.

Plan and schedule all non-emergency maintenance work. Improve productivity and quality of maintenance by eliminating potential delays and obstacles. Ensure the Facilities, Utility and Equipment are maintained in a reliable, cost effective and compliant manner to meet stakeholder requirements.

Efficiently plan and schedule PM’s, projects and non-emergency maintenance activities. Improve work force productivity, quality and response time by eliminating any potential delays or obstacles in advance. Develop innovative solutions related to planning/scheduling maintenance activities utilizing historical, functional and supporting data. Continually recommend and implement improvements in operating procedures, job plans, data sheets, and processes relating to maintenance activities. This position will primarily support planning/scheduling for general building maintenance activities (electrical, pipefitting, precision machining, welding, HVAC, sheet-metal fabrication, carpentry etc.) but will also provide support for process instrumentation maintenance and repair activities.


Reviews the work to be performed (consult with customer, leads, supervisors, originator, production supervisors and other planner/scheduler as necessary) and determine the optimum way to accomplish the work. 

Obtains and organizes all information required for the crafts to perform the work: job plans, drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. This constitutes the Job Package, which is approved and ready for Scheduling.

Approaches all aspects of the work to be performed with safety as the highest priority, in accordance with the JCI Environmental, Health and Safety Policy. To ensure the work also complies with all local legislative requirements, quality standards, sustainability and energy efficiency related procedures.

Determines and identifies labor and skills required to self-perform the work or if external support (i.e. sub-contractors, mobile techs) is required.

After obtaining Site Manager approval, coordinates with JCI Supply Chain to execute the sub-contractor hiring process.

Identifies and secures all parts, materials and tools required to complete the work by providing a Bill of Material for the work order and any special kitting instructions.

Keeps accurate metrics on the performance of planning functions and provide timely reports to the Site Manager as required.

Continuously improves the job packages by receiving feedback from technicians, maintenance supervisors, maintenance leads, production supervisors, engineers, production planners, and customers.

Acts as the focus for future work(work that has not been started) in order to provide the Maintenance Department with at least one week of work backlog that is planned and ready to execute.

Maintains a simple, secure file system based on equipment tag/asset ID numbers. This will enable Productivity Coordinator to utilize equipment data and information learned on previous work to prepare and improve work plans, especially on repetitive maintenance tasks. 

Using their experience and skills along with file information, determines time estimates for reactive/corrective work orders.

Performs other duties as assigned.


No formal supervisory responsibilities in this position. 

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