Part-Time Grant Program Coordinator

Indiana University
October 16, 2020
Indianapolis, IN
Job Type




Department Information

The Office of International Affairs (OIA) is the hub of international activities at IUPUI.

We work with people and organizations on campus, in Indianapolis, and throughout the world to:

  • Graduate students able to operate in a globalized world with skill, wisdom, and responsibility
  • Facilitate international engagement and partnerships
  • Recruit and enroll international students
  • Provide transition support, expert advising, and visa services for international students and scholars
  • Oversee IUPUI's study abroad activities
  • Support international teaching and learning —for example, through use of the Global Crossroads videoconferencing lab
  • Increase intercultural understanding through events and programs , including the International House

Job Summary

The IUPUI Office of International Affairs is hiring a part-time (20 hours/week) Program Coordinator to help with the administrative and programmatic logistics of the Building Global Learning Foundations: Developing Global Engagement Pathways for Freshman and Transfer Students project. This is a three-year project funded by a U.S. Department of Education UISFL (Title VI) grant to advance global learning at IUPUI and Ivy Tech Community College by internationalizing the first-year experience and introducing students early in their college careers to global engagement pathways.

These global engagement pathways will be created by 1) integrating high-impact global practices in the first-year curriculum and transfer orientation, including in world language courses, 2) providing high-quality and sustained professional development to faculty, and 3) training academic advisors and career counselors about the benefits of a global skillset. The goal is to provide equitable access to global learning for all, particularly to those who may not have access to global learning, such as transfer and underrepresented minority students.

The Program Coordinator will manage the logistics, scheduling, and organizational details of a this federally-funded project and will provide logistical support for professional development workshops at both locations and will assist with reporting and payment processing. This is an important position, as it will be responsible for coordinating activities across the various constituents and collaborating units for this innovative initiative. The coordinator will be based in the Office of International Affairs at IUPUI and will report directly to the Associate Vice Chancellor of International affairs, who is the PI of this grant.

Duties and Responsibilities:

  • Primary point of communications for project stakeholders.
  • Responsible for daily logistics of the project, including communicating with IUPUI and Ivy Tech faculty and staff participants in the project to ensure they are receiving appropriate support and resources.
  • Gather and organize data for reporting purposes, including collecting required data for federal reporting and preparing annual reports, and maintaining records for faculty payments, reimbursements, and disbursements of grant resources.
  • Schedule and coordinate the logistics of professional development workshops and project meetings.
  • mmunicate directly and regularly with both PIs and managing directors, as well as the financial processor in the Office of International Affairs.

Required Qualifications

Bachelor's degree.

Strong skills in project management, grant administration and budgets, event management, interpersonal and cross-cultural communication, organization, and writing and editing. Ability to multi-task and balance attention to detail with efficiency.

Preferred Qualifications

Graduate study, experience, and/or passion in promoting global learning, curriculum development, and global studies/foreign language instruction. Experience and knowledge in higher education, particularly Ivy Tech and IU systems, as well as specialized experience in creating access for underrepresented students.

Working Conditions / Demands

20 hours/week, Fall 2020 through Spring 2023, approximately 42 weeks per year.

Work Location

IUPUI campus

Indianapolis, Indiana

Advertised Salary


Job Classification

Salary Plan: HR

Salary Grade: HR

FLSA: Nonexempt

Job Function: Temporary Hourly

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

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