Sr. Administrative Assistant – Indianapolis, IN

UnitedHealth Group
Published
December 20, 2020
Location
Indianapolis, IN
Category
Job Type

Description

UnitedHealthcare is a company that's on the rise. We're expanding in multiple directions, across borders and, most of all, in the way we think. Here, innovation isn't about another gadget, it's about transforming the health care industry. Ready to make a difference? Make yourself at home with us and start doing your life's best work.(sm)

Primary Responsibilities:
  • Serve as Business Segment Liaison (BSL) for UHC Corporate Communication teams
  • Serve as administrative assistant to multiple leaders
  • Serve as BSL for those leaders and their teams
  • Manage leaders' calendars, travel, expenses, and some key meetings
  • Light duties surrounding budget management and budget forecasting 
  • Use PowerPoint software for internal meetings and communications 
  • Meet frequently with leaders for proactive meeting support and reminders for critical meetings, including reminder texts and warnings before critical meetings
  • Provide coverage (e.g., phone; email; reception) for leadership team members as needed (PTO) 
  • Provide organized resources (itineraries, meeting materials, etc.) for upcoming leader travel 
  • Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone) 
  • Record / label / file records and documents according to enterprise records management procedures 
  • Greet and direct internal and/or external partners (e.g., contractors; auditors; vendors) to appropriate locations and/or staff 
  • Other administrative duties as defined 
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:
  • High School Diploma / GED
  • 2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment 
  • Experience using Microsoft Office Word to create and edit professional documents from scratch
  • Experience using Microsoft Office PowerPoint to create and edit professional presentations 
  • Experience using Microsoft Office Outlook for complex calendar management and scheduling meetings 
  • Experience using Microsoft Office Excel to filter, sort, manipulate, and organize data 
  • Experience successfully managing multiple priorities
  • Experience coordinating large meetings, including virtual meetings and teleconferences
  • If you need to enter a work site for any reason, you will be required to screen for symptoms using the ProtectWell mobile app, Interactive Voice Response (i.e., entering your symptoms via phone system) or similar UnitedHealth Group-approved symptom screener. When in a UnitedHealth Group building, employees are required to wear a mask in common areas. In addition, employees must comply with any state and local masking orders
Preferred Qualifications:
  • Bachelor's degree or some college experience
  • Visio experience
  • Experience as a Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
  • Strong communication and teamwork skills
Careers with UnitedHealthcare. Let's talk about opportunity. Start with a Fortune 7 organization that's serving more than 85 million people already and building the industry's singular reputation for bold ideas and impeccable execution. Now, add your energy, your passion for excellence, your near-obsession with driving change for the better. Get the picture? UnitedHealthcare is serving employers and individuals, states and communities, military families and veterans where ever they're found across the globe. We bring them the resources of an industry leader and a commitment to improve their lives that's second to none. This is no small opportunity. It's where you can do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

 

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

 

Job Keywords: Administrative Assistant, Microsoft Office Suite, Word, Excel, PowerPoint, Outlook, Business Segment Liaison, Virtual Meetings, Conferences, Phone Support, Travel Arrangement, Indianapolis, IN, Indiana
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